2021 Summit Details

**PLEASE READ our COVID-19 Symptom Policy.**

Summit is a two-day event for ALL registered boys and girls ages 8-12. Please make sure to read the information below thoroughly and contact us at heroicyouthinfo@gmail.com or through Facebook Messenger if you have any questions. To see details for Hero Quest, click HERE

Date and Location

Friday August 27th, and Saturday, August 28th
American Fork Amphitheater
850 E 700 N
American Fork, UT 84003

Parking

There are two available parking lots at the Amphitheater. The lower parking lot, on the west side of the park, is available for drop off/pick up only. For all parking longer than 20 minutes, please park in the upper gravel parking lot on the north side of the park, or on the street to the east of the park (across the street from the temple). Please carpool wherever possible to help us keep parking under control. (See map at the bottom of this page)

Arrival Times/Schedule

If you have arranged an arrival time not listed, please disregard the times listed and keep to your specifically arranged time.

Friday

  • 6:00 AM - Equipment Team Arrives
  • 6:30 AM - HY Board Arrives
  • 7:30 AM - Royal House/Check-in Staff/Costumes Staff/Facilities Teams Arrive
  • 8:00 AM - Princess/Master Knight/Lords/Ladies/Sergeants/Matrons Arrive
  • 8:30 AM - Youth Leader (youth 12-19) Check-in
  • 9:00 AM - Cast Members Arrive/Photography/Videography Staff Arrive
  • 9:30 AM - Participant Check-in (children 8-12)
  • 4:00 PM - Check-out (participant pick-up) and Clean up Camps and Kingdoms and complete house assignments/Master Knight and Princess Debrief

Saturday

  • 6:00 AM - Equipment Team Arrives
  • 6:30 AM - HY Board Arrives
  • 7:30 AM - Royal House/Check-in Staff/Costumes Staff/Facilities Teams Arrive
  • 8:00 AM - Princess/Master Knight/Lords/Ladies/Sergeants/Matrons Arrive
  • 8:30 AM - Youth Leader (youth 12-19) Check in
  • 9:00 AM - Cast Members Arrive/Photography/Videography Staff Arrive
  • 9:30 AM - Participant Check-in (children 8-12) 
  • 11:00 AM - Villain Captains, Lieutenants, and Cast Check-in
  • 12:00 PM - Villain Check-in (trained youth and any adults)
  • 4:45 PM - Closing Ceremonies*
  • 5:00-6:30PM - Family photos/picnic on training field
  • 6:30 pm - Clean up Camps and Kingdoms and complete house assignments. 
  • 7:30 pm - Master Knight and Princess Debrief

Family/Participant Information

(Jump to Adult Volunteer info)
(Jump to Villain info)

Participant Check-in (children 8-12)  is 9:30 am both days. We begin at 10:00 am sharp so please be early so your child can be checked in and taken to their camp or kingdom in time to be a part of the whole day. Check-out time is 4:00 pm Friday and 5:00 pm Saturday.  *Families are welcome to attend the closing ceremony. Afterwards, the participants and their families will all meet up on the lower training field. There will be an opportunity for families to have their photos taken together. The training field will be open for photos, celebration, and bring-your-own-picnic dinner until 6:30 pm.

In past years, we have set up the final battle on Saturday with a spectator area, knowing that parents would come and watch. This year, we will be having battles in different areas and no viewing area will be provided. We know this is usually a fun time to come early and watch, but because of the way we are orchestrating the battle(s) this year, we need to make you aware that it may be easier for you to come at pick-up time, park your car, and come to the amphitheater to meet your child for closing ceremonies.

Please remember that this is a simulation for the attendees, so do not distract them from the experience they are having by approaching them in their Camps or Kingdoms or while they are participating in activities. You can add to their experience by dressing up, where possible, by cheering for them at the closing ceremonies. And, most importantly, by discussing their experience with them afterward to help cement the lessons they have been learning about virtue and allegiance.

NOTE: There is no dinner provided either day. The Camp and Kingdom leaders are arranging snacks with the families but please send a very generous lunch with your child. Plan on eating directly after the event both days. In addition, there is not a dance or a need for corsages this year.

Participant packing list

Every handmaiden (girl, age 8-12) and every knight (boy, age 8-12) needs to be prepared in order to have the best experience possible. We frequently experience all four seasons in one day at this time of year and it is crucial that your child is prepared for heat and for cold. Summit goes on, rain or shine. Please send the following with your child, in a backpack or bag, all items clearly marked with their name:

  • Water bottle
  • Sack lunch. Be generous. They will be very hungry.
  • Warm jacket
  • Rain poncho
  • Good shoes. Even though the girls will be wearing dresses, they need to have closed-toe shoes they can run and play in the park in; running shoes are best.

Participant Dress Code

Girls: modest dresses or skirts and blouses. 

  • Dresses can be princess-style or simply Sunday style. These dresses will be worn during active play in the park, so please keep that in mind when selecting what they will wear. 
  • No long trains, huge, trailing sleeves, or hoops in the skirt.
  • Layers should be worn underneath the dresses and can be removed if the day is too warm. 
  • Good fitting, supportive, closed toe shoes are required to be worn at all times while on the premises.

Boys: t-shirt or long-sleeved shirt (dressing in layers is best) and pants.

  • Athletic pants or cotton slacks are better than jeans
  • Shorts are allowed for child participants, but keep weather in mind
  • No inappropriate slogans on shirts
  • Good fitting, supportive, closed toe shoes are required to be worn at all times while on the premises.

Adult Volunteer Information

For volunteer questions, please contact our volunteer coordinator:
Amory McKay
heroicyouthvolunteers@gmail.com
Cell: 801-842-3846

Adult Volunteer Packing List

Every volunteer needs to be prepared in order to have the best experience possible. We frequently experience all four seasons in one day at this time of year and it is crucial that you are prepared for heat and for cold. Summit goes on, rain or shine. Please bring the following in a backpack or bag. All personal belongings should be labeled with your name to keep them from getting lost or inadvertently stolen.

  • Refillable water bottle (labeled)
  • Warm jacket
  • Rain poncho
  • Hand-held umbrella for blocking sun and/or rain
  • Sunscreen
  • Sunglasses and/or sun blocking hat, bandanna, etc.
  • Camping chair or blanket
  • Costume (please see costume ideas here)
  • Backup chargers for your phone, especially if you are assigned to a check-in area
  • Sack lunch, snacks, AND sack dinner in an insulated, labeled lunch box. Be generous. You will be very hungry.  NO FOOD WILL BE PROVIDED at the event and FOOD DELIVERIES ARE NOT ALLOWED. Please bring plenty of food and at least two snacks. You should start drinking water at least a couple of days before the event to prevent dehydration, even if you plan to drink plenty of water on the day of the event.

Villain Information

For villain questions, please contact our villain coordinator:
Drew Nelson
be.a.heroicvillain@gmail.com
Cell: 801-691-4421

Villain check-in times:

Saturday August 28th
Captains, Lieutenants, and Cast 
- 11:00 am. 
General villains - 12 noon. 

Note: If villains who have participated in past years want to check in later, they may come between 1 and 2 pm. However, all villains must be checked in no later than 2:00 pm Saturday.  (Any villains who CANNOT arrive during that time, please contact Drew Nelson to make special arrangements.)

There will be no walk-on villains. All villains must be registered. Youth villains (ages 13-18) must have attended a villain training earlier. We are still in need of male and female adult villains! Villain registration is here.

Please Wear:

  • Dark colored long pants (that you don't mind getting grass stains on). Preferably something that can pass as "medieval" like sweats or old Dockers.  Stay away from jeans and no shorts please.
  • A black shirt
  • Eye protection (sunglasses, safety glasses, etc.)
  • It is recommended that men wear a cup for some extra protection.
  • You may also wear black or dark colored capes, robes, medieval looking uniforms, head dresses, makeup, etc.  
  • NOTE: We frequently experience all four seasons in one day at this time of year and it is crucial that you are prepared for heat and for cold. Summit goes on, rain or shine.

Please bring:

  • Refillable water bottle (labeled)
  • Sunblock
  • Heroic Youth approved sword if you have one (please bring extras if you are willing to share!)
  • The food you think you’ll need.  NO FOOD WILL BE PROVIDED at the event and FOOD DELIVERIES ARE NOT ALLOWED. You should start drinking water at least a couple of days before the event to prevent dehydration, even if you plan to drink plenty of water on the day of the event.

Please help:

We need villains to volunteer to help take down tents and clear up the equipment after the battle is over.  There will be other volunteers to help organize villains for these very important tasks.

Thank you for your participation in Heroic Youth Summit this year! We can't wait for the day to arrive!

Parking Map