Financial Policies

HY Youth Scholarship Policy

Scholarships are given based on financial need and meeting a few simple requirements. A deadline for applications will be determined by the Scholarship Committee. These scholarships are for youth and child attendees. To qualify for a full or partial scholarship an applicant or their guardian must submit a paper to with the following:

  • Why the applicant wants to participate in Heroic Youth
  • What the applicant is able to contribute financially towards applicants registration fee
  • A short summary of the applicant's financial situation that creates this need

A Scholarship Committee will be created to review applications and determine disbursement of scholarship funds.

Early Bird Discount Policy

We no longer offer an early bird discount.

Cancellation Policy

We understand that unforeseen things come up and cancellations are sometimes necessary.

Youth Leader Registration

Refunds are offered on the following schedule:

Youth interviewed but not offered a Youth Leader position will receive a full refund.

Refunds requested on or before May 15 will be charged a $10 administration fee for each refunded registration.

May 16- June 15, half price refund.

After June 15, no refund.

Because we require an interview process, registration for Youth Leaders is not transferable.

Attendee Registration

Refunds are offered on the following schedule:

On or before May 31 we charge a $10 administration fee for each refunded registration.

June 1- July 31, half price refund

After July 31, no refund

Tickets for Attendees are non-transferable. We often have a waiting list.

2023 Payment Due Dates

  • Registration for Youth Leaders opens February 4 and closes February 27 or when full, whichever comes first.
  • Registration for Attendees opens May 1 and closes July 15 or until full, whichever comes first.
  • Payment for the Master Knight and Princess add-on is due by May 31.

What do the funds go towards?

Heroic Youth is a 501c3 non-profit business. The registration funds go towards supplies, equipment, venues and other costs that support our events and activities.