HY Youth Scholarship Policy

Scholarships are given based on financial need and meeting a few simple requirements.  These scholarships are for youth and child attendees. To qualify for a full or partial scholarship, an applicant or their guardian must submit a paper to info@heroicyouth.org with the following:

• Why the applicant wants to participate in Heroic Youth
• What is the applicant able to contribute financially towards their registration fee
• A short summary of the applicant's financial situation that creates this need

Our Scholarship Committee will review applications and determine the disbursement of scholarship funds.

Important: Please note that with the speed at which HY registrations sell out, we cannot "save" a spot for pending scholarship applications.  Please be sure to plan ahead and submit a scholarship request early to ensure you have the best chance to register before registration fills up if you get a scholarship.

Cancellation Policy

We understand that unforeseen things come up and cancellations are sometimes necessary.

Youth Leader Registration

Refunds are offered on the following schedule:

Youth interviewed but not offered a Youth Leader position will receive a full refund.

Refunds requested on or before May 15 will be charged a $10 administration fee for each refunded registration.

May 16- June 15, half price refund.

After June 15, no refund.

Because we require an interview process, registration for Youth Leaders is not transferable.

Attendee Registration

Refunds are offered on the following schedule:

On or before May 31 we charge a $10 administration fee for each refunded registration.

June 1- July 31, half price refund

After July 31, no refund

Tickets for Attendees are non-transferable. We often have a waiting list.

2025 Payment Due Dates

• Registration for all Youth opens February 14 and closes February 27 or when full, whichever comes first.    Fees are due at registration.
• Registration for Attendees opens May 1 and closes July 15 or until full, whichever comes first.    Fees are due at registration.
• Payment for the additional Royal House, Master Knight, and Princess fees is due by May 31.

What do the funds go towards?

Heroic Youth is a 501c3 non-profit business. The registration funds go towards supplies, equipment, venues, fees, and other costs that support our events and activities.