2022 Summit Details

Summit is a two-day event for ALL registered boys and girls ages 8-12 led by the Youth Leaders. Please make sure to read the information below thoroughly as there are instructions for parents, youth, adult volunteers, and volunteer villains. Contact us at heroicyouthinfo@gmail.com or through Facebook Messenger if you have any questions. To see details for Hero Quest, click HERE.

Date and Location

Friday, August 26th and Saturday, August 27th
American Fork Amphitheater
850 E 700 N
American Fork, UT 84003

Parking

There are two available parking lots at the Amphitheater. The lower parking lot, on the west side of the park, is available for drop-off/pick up only. For all parking longer than 20 minutes, please park in the upper gravel parking lot on the north side of the park, or on the street to the east of the park (across the street from the temple). Please carpool wherever possible to help us keep parking under control. (See map at the bottom of this page)

Arrival Times/Schedule (as of 8/18/2022)

If you have arranged an arrival time not listed, please disregard the times listed and keep to your specifically arranged time.

Friday

6:30 AM - Equipment Team and HY Board Arrive
7:30 AM - Check-in Staff, Costumes Staff, and Facilities Teams Check-in
7:30 AM - Royal House Check-in
7:45 AM - Royal House Huddle
8:00 AM - Princesses and Master Knights Check-in
8:00 AM - Ladies/Matrons and Lords/Sergeants Check-in
8:15 AM - Master Knight and Princess Huddles
8:30 AM - Youth Leader Check-in
8:30 AM - Cast Members and Photography/Videography Staff Check-in
8:45 AM - Page, Squire, Flagbearer, Lady-in-Waiting, and Vanguard Huddles
9:00 AM - Participant Check-in (children 8-12)
4:00 PM - Check-out (participant pick-up)
4:30 PM - Youth Leader Checkout and Begin Departure Steps (leaving around 5:00-5:30)

Check-in Heroic Youth costumes and weapons.
Put personal belongings in your car or in designated areas for those waiting on rides.
Take down and clean up Camp/Kingdom area, return equipment.
Complete clean-up assignment
Go home (except for MKs, Princesses, and Royal House for debrief). Get lots of rest and food and water and de-stinkify.

5:00 PM - Royal House, Master Knight, and Princess Debrief

Saturday

6:30 AM - Equipment Team Arrives and HY Board Arrive
7:30 AM - Check-in Staff, Costumes Staff, and Facilities Teams Check-in
7:30 AM - Royal House Check-in
7:45 AM - Royal House Huddle
8:00 AM - Princesses and Master Knights Check-in
8:00 AM - Ladies/Matrons and Lords/Sergeants Check-in
8:15 AM - Master Knight and Princess Huddles
8:30 AM - Youth Leader Check-in
8:45 AM - Page, Squire, Flagbearer, Lady-in-Waiting, and Vanguard Huddles
9:00 AM - Cast Members and Photography/Videography Staff Check-in
9:00 AM - Participant Check-in (children 8-12)
9:30 AM - Villain Captains Check-in
11:00 AM - General Villain Check-in
2:00 PM - Action Begins
4:00 PM - Parents meet in Throne Room before Closing Ceremonies (Amphitheater)
6:30 pm - Youth Leader Clean up Camps and Kingdoms and complete house assignments; Full clean-up begins

Check-in all loaner weapons and costumes.
Put all your personal belongings in your vehicle. Return quickly to your camp/kingdom for take-down.
Take down Camps/Kingdoms, clean the area, and return equipment.
Clean up your assigned area of the park.
Report to equipment volunteers for take-down help if you are able.
Leave the park.
Don’t despair. The Debrief and Ball events are still coming up! You WILL see each other again!

7:30 pm - Master Knight and Princess Debrief; Clean-up continues

Youth Leader Information

Check the Hero Quest Details Page for your costume information and packing list. The only change for Summit days is that you will not need to pack a dinner on Friday and schedule times are different on Summit days.

Family and Participant Information

Participant Check-in and Check-out (children 8-12): Check-in is 9:00 am on both days. We begin at 9:30 am sharp so please be early so your child can be checked in and taken to their camp or kingdom in time to be a part of the whole day. Check-out time is 4:00 pm Friday and 6:00 pm Saturday.

Participant Packing List

Every handmaiden (girl, age 8-12) and every knight (boy, age 8-12) needs to be prepared in order to have the best experience possible. We frequently experience all four seasons in one day at this time of year and it is crucial that your child is prepared for heat and for cold. Summit goes on, rain or shine. Please send the following with your child, in a backpack or bag, all items clearly marked with their name:

Water bottle
Sack lunch. Be generous. They will be very hungry.
Warm jacket
Rain poncho
Good closed-toed shoes. Even though the girls will be wearing dresses, they need to have closed-toe shoes they can run and play in the park in. Running shoes are best.

Note: There is no dinner provided either day. The Camp and Kingdom leaders are arranging snacks with the families, but please send a very generous lunch with your child. Plan on eating dinner soon after the event on both days.

Participant Dress Code

Girls: modest dresses or skirts and blouses. Participating Handmaidens (8-12yo) will be lent a sash to go over their dress.

Dresses can be princess-style or simply Sunday style. These dresses will be worn during active play in the park, so please keep that in mind when selecting what they will wear.
No long trains, huge, trailing sleeves, or hoops in the skirt.
Layers should be worn underneath the dresses and can be removed if the day is too warm.
Good fitting, supportive, closed-toe shoes are required to be worn at all times while on the premises.

Boys: t-shirt or long-sleeved shirt (dressing in layers is best) and pants. Participating knights (8-12yo) will be lent a tabard and belt.

Athletic pants or cotton slacks are better than jeans
Shorts are allowed for child participants, but keep the weather in mind
No inappropriate slogans on shirts
Good fitting, supportive, closed-toe shoes are required to be worn at all times while on the premises.

Family Information - Closing Ceremonies and Celebration (4:00-6:30pm): Come celebrate with us by attending the closing ceremonies in the amphitheater on Saturday. We highly encourage families to attend to support and give their child a triumphal entry as the heroes of their story.

Please, arrive at the Amphitheater by 4:00pm. Park in the Upper Parking Lot (see map below) then find a seat at the amphitheater and you will be given instructions. Remember that this is a simulation for the attendees, so do not distract them from the experience they are having by approaching them in their Camps (knights) or Kingdoms (handmaidens) or while they are participating in activities. It may be tempting to go find your child when you arrive; however, they need you to cheer them on as they come back victorious to the Throne Room (amphitheater) for closing ceremonies. Camp and Kingdom leadership generally take photos and are encouraged to share them with parents.

You can add to your child’s experience by dressing up, where possible, by cheering for them at closing ceremonies, and, most importantly, by discussing their experience with them afterward to help cement the lessons they have been learning at Summit.

Parents and Families, please bring/wear:

Sunscreen
Hat
Water bottle: We have water to refill them as needed.
Something Soft to sit on: You may want to bring something soft to sit on as the amphitheater steps are hard and can get really warm in the sun.
Dress up, if desired
Picnic Dinner

After closing ceremonies, the participants and their families will all meet up on the south field of grass below the amphitheater. There will be an opportunity for families to have their photos taken together. (There is not a dance or a need for corsages this year.) The south field will be open for photos, celebrations, and bring-your-own-picnic dinner until 6:30 pm.

Adult Volunteer Information

For volunteer questions, please contact our Volunteer Coordinator:
Amory McKay
heroicyouthvolunteers@gmail.com

Adult Volunteer Packing List

Every volunteer needs to be prepared in order to have the best experience possible. We frequently experience all four seasons in one day at this time of year and it is crucial that you are prepared for heat and for cold. Summit goes on, rain or shine. Please bring the following in a backpack or bag. All personal belongings should be labeled with your name to keep them from getting lost or inadvertently stolen.

Refillable water bottle (labeled)
Warm jacket
Rain poncho
Hand-held umbrella for blocking sun and/or rain
Sunscreen
Sunglasses and/or sun blocking hat, bandana, etc.
Camping chair or blanket
Costume (please see costume ideas here). Lords/Sargeants will be lent a tabard and belt, and Ladies/Camp Matrons will be lent an overdress in their camp/kingdom colors. We have a few underdresses to lend to Ladies/Camp Matrons; however, please contact our Christathel Costumer, Lady Pamela, to reserve one.
Backup chargers for your phone, especially if you are assigned to a check-in area or want to take photos
Food: Sack lunch, snacks, AND sack dinner in an insulated, labeled lunch box. Be generous. You will be very hungry. NO FOOD WILL BE PROVIDED at the event and FOOD DELIVERIES ARE NOT ALLOWED. Please bring plenty of food and at least two snacks. You should start drinking water at least a couple of days before the event to prevent dehydration, even if you plan to drink plenty of water on the day of the event.
Supplies for your volunteer role, if applicable

Villain Information

For villain questions, please contact our Villain Coordinator:
Drew Nelson
be.a.heroicvillain@gmail.com

Villain Check-in Times (as of 8/22/2022)

Saturday, August 27th
Captains: 9:30 AM
General Villains: 11:00 AM
Action Begins: 2:00 PM

There will be no walk-on villains. All villains must be registered. Youth villains (ages 13-18) must have attended a villain training earlier. We are still in need of male and female adult villains! The Villain registration form can be found here.

Please Wear

Dark-colored long pants (that you don't mind getting grass stains on). Preferably something that can pass as "medieval" like sweats or old Dockers. Stay away from jeans and no shorts, please.
A black shirt
Eye protection (sunglasses, safety glasses, etc.)
It is recommended that men wear a cup for some extra protection.
You may also wear black or dark-colored capes, robes, medieval-looking uniforms, headdresses, makeup, etc.

Please Bring

Refillable water bottle (labeled)
Sunblock
Heroic Youth approved sword if you have one (please bring extras if you are willing to share! We have markers to label them, if needed.)
Food: Bring the food you think you’ll need. NO FOOD WILL BE PROVIDED at the event and FOOD DELIVERIES ARE NOT ALLOWED. You should start drinking water at least a couple of days before the event to prevent dehydration, even if you plan to drink plenty of water on the day of the event.
Supplies for your villain role, if applicable

Please Help

We need villains to volunteer to help take down tents and clear up the equipment after the battle is over. There will be other volunteers to help organize villains for these very important tasks.